Articles & Resources

COVID-19 Regathering Guidelines

Oct 26, 2020 | By Amanda Springer

COVID-19 Regathering Guidelines

Summit Student Ministry has begun the process of regathering in small groups both outdoor and effective 9/30/20 in accordance with ​State Order 169 (NC Phase 3)​ have begun taking steps in allowing limited indoor gatherings on our campus facilities.​ ​The following guidelines have been put in place to ensure the safety of all students, leaders, staff and families of The Summit Church Student Ministry at both our outdoor and indoor gatherings at our facilities.


I. Prior to Gathering with Other Students:

Every parent should ensure the following before allowing their student to attend any gathering of Summit Student Ministry:

● Is my child showing any flu-like symptoms?

● Has my child had a fever of 100.4 or higher in the past 14 days?

● Has my child had prolonged exposure to someone who has tested positive for COVID-19?

● Is there any medical reason why I believe my child shouldn’t be around others?

● If you answered yes to any of these questions, we ask that you refrain from gathering with others until you have been symptom free for 10 days, 24 hours fever free without use of fever reducing medications and all other symptoms of COVID-19 are improving.

All students in attendance will have a signed waiver (part of registration for every event) on file prior to engagement with any gatherings.


II. Outdoor Gatherings:

● Students should maintain physical distancing (6 feet apart)

● Masks / face coverings required where physical distancing not possible

● Masks / face coverings may be removed where physical distancing is possible.

○ For other insight to masks / face coverings, we are adhering to to ​State Order 169​ (NC Phase 3)

● Seating for large events: Students will be placed in 6,000 sq ft pods with 100 people per pod and 10 feet between each pod. Students should maintain physical distancing in the pods.


III. Indoor Gatherings:

● All gatherings will remain at a limited capacity: 100 people or 30% of room capacity, whichever is ​less.

Small Groups: ​Chairs will be spaced 6ft-8ft apart from each other

Large Gatherings:​ Three (3) chairs between individuals. Every other row removed to ensure physical distancing

● Temperature checks ​will be conducted before entrance into the building.

● Physical distancing will be maintained.

● Masks / face coverings are required while indoors at all times.

● There will be no offering of food or drinks at indoor events, including no water fountains. Bring your own water bottle.

● Familiarity with ​State of NC Department of Health​ recommendations are required:

○ Wear a mask.

■ We are encouraging people to wear masks outside unless distancing is maintained.

■ We are asking everyone to wear a mask inside at all times.

○ Wait 6 feet apart.

■ Physical distancing of 6 feet (or three seats) between your party and the next.

○ Wash your hands.

■ Practice good hand hygiene and keep hand sanitizer available.

Wave:​ No fist bumps or handshakes. We want to greet with elbows or air high fives.


IV. Face Covering Accommodations

Our desire as a church is to partner with you in every facet of the discipleship of your student. If your student is physically unable to comply with the face covering requirement because of disabilities or health reasons, please contact our Central Student Ministry Team ​to make us aware of the necessary exemption. (students@summitrdu.com​)


V. Returning After Diagnosis, Exposure, or Illness

Please pay special attention to the headings in this section. There are different guidelines for returning to events for your specific exposure or covid circumstance.

For students who have experienced at least one COVID-19 symptom, with or without being diagnosed with COVID-19:

Students who have experienced at least one COVID-19 symptom, with or without being diagnosed with COVID-19, should not be at student gatherings.

Students can return to gatherings once there is no fever without the use of fever-reducing medicines and they have felt well for 24 hours if they receive confirmation of an alternative diagnosis from a health care provider that would explain the COVID-19-like symptom(s).

Without confirmation of an alternative diagnosis, students should stay home until they (or a family member answering for a younger child) can answer YES to all three of the following questions:

○ Has it been at least 10 days since they first had symptoms?

○ Has it been at least 24 hours since they had a fever without using fever-reducing medicine?

○ Have respiratory symptoms improved, including cough or shortness of breath?

Students are not required to have documentation of a negative test in order to return to gatherings.

If students have a negative COVID-19 test, they can return to student gatherings once there is no fever without the use of fever-reducing medicines and they have felt well for 24 hours.

For students who have been diagnosed with COVID-19 but do not have symptoms:

Students who have been diagnosed with COVID-19, but do not have symptoms must remain out of student gatherings until 10 days have passed since the date of their first positive COVID-19 diagnostic test.

Students are not required to have documentation of a negative test in order to return to student gatherings.

If a student develops symptoms, they cannot return to student gatherings until they meet the criteria for students who have experienced at least one symptom.

For students who have been exposed​ to COVID-19 and do not have symptoms:

Students who have been exposed to COVID-19 and do not have symptoms must remain out of student gatherings for 14 days since their last exposure, even if they test negative for COVID-19. If they develop symptoms, they cannot return to gatherings until they meet the criteria for students who have experienced at least one symptom.


VI. Procedure for report of COVID-19 at Student Gatherings

If any attendee tests positive for COVID-19 within 2 days (In accordance with the CDC) of a student event (outdoor or indoor), all parents ​will be notified via email​ from their Campus Student Ministry staff team.

Communication will be as follows:

● Step 1:​ Email to the small group participants/families and leaders (if applicable.) ​Those in closest proximity will be contacted immediately.

● Step 2:​ Email to the larger student ministry community at that campus.


For more information, please contact our Summit Student Ministry staff team at any of our Campuses:

General Questions / Central Ministry

Jason Gaston - Family Ministry Pastor

Adam Cox - Director of Student Ministry

Amanda Springer - Family Ministry Assistant

Josh Joyner - Apex Campus

Antwon Burgess - Alamance Campus

Philip Black- Blue Ridge Campus

Ben Baber - Brier Creek Campus

Jeremy Berger - Capital Hills Campus

Griff Crews - Chapel Hill Campus

Victor Gancedo - Downtown Durham Campus

Ade Oni - Garner Campus

Stephen Snyder - North Durham Campus